During the establishing of a visiting group the composition of the group
is formed considering number, profession, gender etc. The questionnaires
for visit and interviews, templates for taking minutes of conversations with
convicts, the process of measures to be taken and their results, surveys etc.
are prepared.
Conduction of the visit encompasses a number of stages:
At first, preliminary talk is held with the administration of the
institution. During such a conversation the group members introduce
themselves and provide information on the purpose of the visit, and later get
general information about the institution.
After the preliminary talk with the administration, the buildings of the
institution are visited. During this the material condition of the institution,
including size, capacity and the condition of building, cells and rooms,
actual placement, light, ventilation, furniture supply, personal hygiene and
sanitary conditions, and food is assessed, rendering of medical treatment,
existing documentation is investigated.
After that, the documents are reviewed and detainees are collectively or
individually and confidentially interviewed. Conduction of such collective
talks mainly depends on the aim of the visit. The NPG members on spot
decide the form of conduction of interview depending on the circumstances,
or make changes to the preliminary agreement.
Talks with the staff of the institution are also one of the necessary issues
of a visit. During the conduction of the visit, in order to assess the treatment
by persons responsible for the detainees, the NPG members organize
interviews with the personnel. In some cases special surveys are used for
relevant staff together with the mentioned talks.
At the end of the visit a final talk is held with the administration of the
institution and information is provided on the findings of the NPG. The
matters could be solved on spot are brought to the attention of the
administration and relevant recommendations are given. Simultaneously, it
is informed that the administration of the relevant authority will be urged
regarding the results.
Post – visit activities. From the point of view of the Azerbaijani NPM,
the post-visit activities are much more important than conduction of the
visits. The objective of the NPM is not only conducting visits to relevant
places, organization of the measures aimed at the improvement of the
treatment of and conditions for the people detained in different institutions
is also a part of this process.
That is the reason that after undertaking a visit a report on the outcomes
is prepared and recommendations for the improvement of the treatment and
conditions are prepared and submitted to the relevant bodies.
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