ANNUAL REPORT 2019-OMBUDSMANNATIONAL PREVENTIVE MECHANISM 2.9.3. Records and registers of detained persons The general conclusion of the team of the National Preventive Mechanism is that the registers are filled in neatly and legibly and that there is a logical flow in the books and following of the events, without crossing out in any of the sections, no corrective means was used. However, from our detailed insight into records and registers, we have identified the following shortcomings: During the visit, the Records of Citizens’ Complaints against Police Officers and the Records of the Use of Coercive Means were not available to the NPM team, as the Deputy Commander in charge of keeping these records was not at work. In this regard, the NPM team points out that records of interest to NPM must be available for inspection at any time, and recommends that the Ministry of Interior make a methodology according to which records will be available for inspection by a competent authority, regardless of whether any of the police chiefs is not at work. 2.9.4. Recommendations and actions upon recommendations The Ombudsman - NPM prepared a Special Report on the ascertained conditions of the visit with specific recommendations, which it submitted to the Ministry of Interior, as well as to the Commander of the Probishtip Police Station. In this context, these are some of the submitted recommendations and the responses of the Ministry of Interior and the Commander of PS Probishtip. Raview no.17 Overview of recommendations given to the Ministry of Interior 78 Recommendations Response upon recommendation To provide a special room for detention of children in PS Probishtip in accordance with the legislation on justice for children; The Department for General and Common Affairs notified that the Action Plan for Reconstruction by Priority with Restoration and Reconstruction of Detention Premises will start with the completion of the procedure for public procurement of services for ongoing maintenance of facilities in the Ministry of Interior, with the selection of company and conclusion of the framework agreement with it.