MONITORING METHODOLOGY G. MATERIAL & LOGISTICAL ARRANGEMENTS Documentation and equipment Monitors should ensure that they bring the proper documents with them such as: personal identification documents ʺʺ copies of credentials to visit (delivered by the proper official body) ʺʺ identification documents to carry out the visit (mandate, article of law granting the right to visit, etc.) ʺʺ any relevant correspondence ʺʺ contacts (email and phone numbers) of key persons (among others, the responsible authorities) that may intervene immediately in case of emergency or any problem which may arise in gaining access to the place. The equipment a monitoring team may need could be: ʺʺ a laptop ʺʺ a recording device ʺʺ a camera ʺʺ tape measures or electronic measuring meters ʺʺ thermometers or humidity gauges ʺʺ plastic gloves and sanitizers ʺʺ flashlights ʺʺ communication equipment between members of the team (walkies talkies) A special authorisation may be required to be able to enter the places where children are deprived of their liberty with such equipment that is usually forbidden inside. When planning to use cameras, proper protocols must be established concerning the use of pictures. See – Section 4.1. – p.48 & Annex 3. – p.160 Perceptions and Dress Code Entering a place of deprivation of liberty, especially where children are locked up, requires particular precautions in terms of appearance. Indeed, the coherence between the independence, impartiality and objectivity of the monitoring body does not only have to exist per se, it has to appear through the behaviour of the monitors (and interpreters) and to be perceived as such by the children during their visit. 65 4