CHILD SPECIFIC INDICATORS OF VISIT E. RECORDS Does the facility keep a complete, confidential and secure record concerning each child? ASK: Director | Staff CHECK: ʺʺ Records, see whether they include information on the identity of the child, the fact of and reasons for commitment and the responsible authority, the date, time and place of arrest, the day and hour of admission, transfer and release; details of the notifications to parents and guardians on every admission, transfer or release of the child in their care at the time of commitment, details of known physical and mental health problems, including drug and alcohol abuse, visible injuries and complaints about prior ill-treatment, inventory of his/ her personal property, all the contact details of the family, guardians or representatives, contact details of the lawyer ʺʺ Individual file, see whether it includes valid and detailed (judicial, administrative or other public authority) commitment order, legal record, medical record, record of disciplinary procedures and other documents relating to the form, content and details of the individual care programme of the child; see whether it is kept up to date and where it is kept (in a secured place) ʺʺ Confidentiality, see whether the records and individual files are kept confidential, see who can have access to them (authorised persons) ʺʺ Access by the child, see whether s/he has access to his/her own file and records (conditions) 5 RAJJ 21 | BOP 12 | RPJDL 19, 20, 21, 70 | RNCM 3.12, 13.6 | RTWP 3 | SMR 6-9, 39.2, 51 | EPR 15.1 | ERJO 34.1, 34.2, 62.2, 62.5 99