DEFENCE FOR CHILDREN INTERNATIONAL (DCI) - Belgium | Practical Guide E. PROGRAMME OF VISIT The monitoring team has to establish a detailed and realistic programme of visit. As has already been indicated, an adequate duration of the visit is required to give the team sufficient time to build a trusting relationship with people to be interviewed (children, director, staff members), to perform these interviews without rushing these groups, especially with children, to examine the overall facility and to review all the required documents and registers. The programme should include the arrival and departure times, the time to go to and get back from the place and the required time to have lunch and a break. In addition, the programme should leave room for unexpected situations that may delay other tasks but that may be of high importance to observe and to report. Flexibility is thus required. It is always better to allow more time for specific objectives than too little time for too high objectives that will not be achieved in a given timeframe. F. PREPARATION OF THE SUPPORTING DOCUMENTS Supporting documents could include the following: ʺʺ An informative document written in an appropriate language, explaining the mandate, the role of the monitoring body, the purpose of visit, its planned agenda, the composition of the team, the follow up and enforcement mechanisms; ʺʺ Questionnaires to be used while interviewing people (including children); ʺʺ A checklist including the child specific indicators that are going to be monitored during the visit as a mean of guaranteeing a standardised collection of information by the team. It is very important to write these documents in an appropriate language adapted to the person(s) to whom they are addressed, in particular for children, taking their age and level of development into account. The informative document should not be written in the same way when they addressed to a (younger or older) child, to a child with disabilities or to an adult staff member of the place of deprivation of liberty. It is fundamental to keep this in mind and take it into account in the drafting of the supporting documents. The multi-lingual aspect shall also be taken care of by ensuring that documents are translated in (all) the languages that are spoken and understood by the interviewees. 64