69 The fact that non-medical staff are not allowed to be present during medical examination of persons deprived of liberty shall be stated on visibly placed notices in waiting rooms, on the outer side of doors to doctors’ offices and inside doctors’ offices; all officers of the Security Department should also be given notice of this. If a physician demands the presence of nonmedical staff during examination or other medical work, such request and the identities of the non-medical staff who are present must be entered in the medical record of the person deprived of liberty. The initial examination of detainees/convicts must include full-body examination without clothes, for the purpose of detecting any bodily harm that may be linked with violent treatment of persons deprived of liberty. In connection with such examination, medical records must include relevant statements: either a statement that a full-body examination was performed and no injuries were found or a description of any injuries found. It is necessary to prepare a plan and perform regular (periodic) examinations of persons deprived of liberty at intervals not longer than three months. Such examinations must, as a minimum, cover all aspects included in the initial medical examination, with any additional measures undertaken as appropriate taking into account the health status of individual inmates. The findings of such regular (periodic) examinations shall be notified in writing to the Facility’s warden minimum once a year, or more frequently if necessary due to improved or deteriorated health of an inmate, and in any case whenever any change in an inmate’s health status is found. As the Facility has no dental surgery, it should arrange for a relevant health care institution to provide dental services to persons deprived of liberty by setting a weekly quota of patients who would be received, which quota shall be distributed at relatively regular intervals (every two or three days); the arranged weekly quota shall not include persons deprived of libery who are referred for emergency dental services outside of the Facility (e.g. toothache, tooth abscesses etc.) and such persons shall be provided with emergency dental services during the working hours of the dental establishment and based on an assessment of the Facility’s physician. The Facility’s physician shall forthwith, and in any case within maximum seven days, establish and begin maintaining records of convicts’ injuries. In such records, the physician shall present the allegations of the injured person about the way in which the injuries were sustained and the physician’s opinion on the origin of the injuries. The Penal and Correctional Facility in Šabac shall ensure that, within maximum six months, the closed section of the Facility occupied by detainees and convicts, who spend most of their time in their rooms, is provided with dormitories designated as non-smoking areas. These rooms shall be marked in accordance with the Law on Protection of the Population from Exposure to Tobacco Smoke. Other measures provided for by the said Law shall be implemented as well. The dormitories designated as non-smoking areas shall be used for the placement of detainees and convicts who demand to be protected from exposure to tobacco smoke. The physician shall present the warden with written findings and recommendations on ways to improve hygiene at the Facility and among the inmates and shall describe the current state of sanitation conditions and facilities, heating, lighting and ventilation in the rooms used by inmates. I/II – 9- District Prison in Novi Sad149: The District Prison in Novi Sad shall provide the required amount of space per detainee, so that each detainee has minimum eight cubic metres and four square metres of space at his disposal. 149 Report of the Visit to the District Prison in Novi Sad, 71-77/14.