2. PREVIOUS ACTIVITIES OF THE PREVENTIVE MECHANISM 2.1. ESTABLISHMENT OF THE PREVENTIVE MECHANISM 2.1.1. DESIGNATION OF PERSONNEL COMPOSITION The Preventive Mechanism for monitoring places of detention of persons deprived of liberty (hereinafter: Preventive Mechanism) is comprised of all members of the Protector of Citizens’ Council for protection of persons deprived of liberty. The members of the Preventive Mechanism are also the Protector of Citizens’ Expert Service staff, namely everyone working in the Department for Rights of Persons Deprived of Liberty, as well as some staff working in other departments of the Complaints Division and Division for Improvement of Rights that deal with rights of members of particularly vulnerable groups present among persons deprived of liberty. The Preventive Mechanism members are also other experts that possess knowledge relevant for protection of rights of persons deprived of liberty, namely lawyers, first of all experts in criminal law and in protection of rights of persons deprived of liberty, as well as doctors, mainly general practice, internal and forensic medicine specialists and psychiatrists. The Protector of Citizens defines the Preventive Mechanism personnel composition by a special decision. 2.1.2. DETERMINING ORGANIZATION OF WORK AND PERSONNEL ASSIGNMENTS The Protector of Citizens’ Deputy for Protection of Rights of Persons Deprived of Liberty is the Preventive Mechanism coordinator (hereinafter: coordinator). When it comes to the protection of persons deprived of liberty that belong to particularly vulnerable groups, the coordinator guides the activities of the Preventive Mechanism in agreement with the Protector of Citizens’ Deputies for Gender Equality, Child Rights, National Minority Rights and Rights of Persons with Disabilities. On the basis of consultation with the Preventive Mechanism members, the coordinator gives special assignments for specific areas to particular members of the Preventive Mechanism. The Protector of Citizens’ Expert Service is in charge of the Preventive Mechanism organizational and administrative tasks. By a special decree the Protector of Citizens appoints the Preventive Mechanism administrative secretary from among the Protector of Citizens’ Expert Service staff (hereinafter: administrative secretary). By the coordinator’s order, the administrative secretary guides and performs organizational and administrative tasks of the Preventive Mechanism and is responsible for their realization. 2.2. DRAFTING OF QUESTIONNAIRES Questionnaires should contain systematized and standardized questions related to general and special data on institution and persons deprived of liberty. Answers to asked questions should offer relevant picture of the situation in the institution and be suitable for comparison and analysis. The questionnaires should be of tabular type. Questions need to be precise, clear and recognizable. Terminology used should be standardized and harmonized. The style of asked questions and offered answers should be unique. The questions should mainly be based on provisions of concrete regulations and valid standards so that their answers immediately point out the possible shortcomings or irregularities in work. Whenever it is objectively possible, the answers should be set as alternatives, with entering of numeric data, but leaving blank space in certain questions for recording of personal opinion. It is desirable that after the group of questions referring to specific area, provisions of regulations and standards on the basis of which they are asked are stated. Drafting of questionnaire will be done in two phases. The first phase includes drafting of initial questionnaires used for creation of electronic database about institutions, drafting of questionnaires that precede visit to an institution, as well as drafting of questionnaires that are used in the course of visit to prisons. In the second phase the questionnaires that will be used during visits to other places of detention of persons deprived of liberty will be developed.