3.4.5. Maintenance of documentation in police stations The UN Subcommittee on Prevention of Torture recommends the State Parties to ensure that the registration and filing systems relating to detainees be standardized.327 The maintenance of standardized documentation is important to record in detail and in a timely manner all actions related to the detainee: apprehension, the exact time of entering and leaving the facility, body examination, detainee’s request for contacting a lawyer / health professional / family member and information on whether the request was ensured, the exact time and reasons for a detainee’s transfer or release; the precise information about where the person was held during the whole period of detention and other circumstances. The maintenance of documentation in filing systems will create more safeguards for protection from illtreatment since police officers will have to timely and synchronously enter all information outlined above in the system depriving them of the possibility to arbitrarily change or modify information. The introduction of this mechanism in the era of modern technology should not be related to major obstacles.328 Apart from strengthening safeguards for detainees against ill-treatment, as well as protecting the police from false allegations of unlawful detention and / or ill-treatment, proper maintenance of detention records and documentation produced in the facilities is crucial. Documentation maintained in the stations As for the maintenance of documentation at police stations, similar to the previous years, the logbooks are kept for the registration of arrested persons.329 In addition to the fact that columns in the logbooks fail to cover all important issues,330 the titles of the columns included in the logbooks are problematic and police officers are not properly instructed on how to fill the columns.331 Maintenance of documentation in such form fails to provide accurate information about detainees. Similar to the previous years, the practice of inadequate maintenance of documentation about arrested persons in territorial police bodies remains problematic. Shortcomings related to producing logbooks Report on the visit of the UN Subcommitte on Prevention of Torture to Cyprus undertaken from 25 to 29 January 2016, CAT/OP/CYP/1, para: 21. Available in English < https://bit.ly/3dkjevd > [last visited: 08.02.2021]. 328 The CPT calls upon the Greek authorities to introduce electronic registers about the detainees in all police establishments. Report on the CPT visit to Greece on 6 July 2020, para. 25, available at: < https://bit.ly/3jvY6Wd >, [last visited: 08.02.2021]. 329 "Logbook of persons detained in the Internal Affairs Bodies" and "Journal of Registration of Persons Transferred to a Temporary Detention Isolator". 330 "Logbook of persons detained in the Internal Affairs Bodies" has the following columns: name / surname / father's name / year and place of birth; workplace; date and time of entry / exit of the detainee from the facility; the results of the detainee examination; date of arrest time; reason and place of arrest; name of the person who detained the detainee; Article of the Criminal Code; case number; the date and time of the detainee's placement in the temporary detention isolatori shall be recorded in the "Logbook of Persons Transferred to Prison (Temporary Detention Isolator)". 331 Only one police station provided the information to the Special Prevention Group that the journals were produced according to written instructions, while in other cases they were filled according to the titles and columns. 327 103