Monitoring activities – children | 93 Selected recommendations etc.4 Visits concluded with recommendations: 9 Visits concluded without recommendations: 1 Not concluded at the time of going to press: 1 • Ensure that the report forms on the use of force are completed correctly • Consider drawing up in-house guidelines on the use of force which explain in an easy-to-understand way what staff can and cannot do • Strive to keep deadlines for recording and reporting use of force • Bring house rules and information material on stays in partly closed unit in line with the applicable rules on access of young people to communal areas • Record violence and threats among young people • Continue efforts to ensure the safety of the young people in the institution, including follow-up on specific incidents • Consider drawing up a policy on prevention of violence and threats among the young people Case opened on the Ombudsman’s own initiative about the legal basis for the institution’s practice of locking windows and balcony doors of the young people’s rooms at night when they are staying in the open part of the institution. The case was still pending at the time of going to press. The monitoring visit did not give rise to recommendations. • Ensure that children, young people and holders of parental responsibility are informed on arrival about their rights in relation to use of force • Adjust guidance on use of force to state that children and young people over the age of 12 can complain to the municipal council about use of physical force • Ensure that staff, including in-house school staff, are familiar with the scope of the Act on Adult Responsibility for Children and Young Persons in Placement Facilities • Ensure that incidents involving use of force in in-house school are reported to the municipality in which the institution is located • Ensure that the rules on exemption from classes in individual school subjects are observed • Ensure documentation of pedagogical-psychological assessment when pupils are exempted from classes in one or more school subjects • Draw up local instructions on handling of medicines which can be used in day-to-day work, cf. the applicable guidance on drawing up instructions 4) The table contains selected, abbreviated recommendations. The full recommendations can be found (in Danish only) at www.ombudsmanden.dk, where concluding letters on monitoring visits are published on an ongoing basis. The table also contains information on cases opened on the Ombudsman’s own initiative following monitoring visits.