• It is advisable to engage in regular, secondary internal reporting during the monitoring period. Legal analysts and/or monitors should prepare monthly reports on specific issues or trends, including specific analysis of individual cases. These reports will then help formulate the core issues or themes in the final report that may be supplemented with additional analysis and cases (see Chapter 6.5.1, “Secondary internal reporting”). • Information should be compiled during the monitoring period with a view towards using it in a report. Statistics should be kept and updated regularly on relevant issues and cases should be organized along thematic issues, with illustrative cases flagged for potential use. While a database can be useful for this purpose, some programmes maintain a folder system in which folders are created on specific legal issues and relevant case reports filed therein (also see Chapter 6.5.2, “Case management systems”). • Documents should be translated in advance during the period of monitoring. If indictments, verdicts, or other documents will be analysed in a report, these should be summarized and/or translated well in advance of drafting. • It is advisable to assign one individual the responsibility of drafting the report and to provide clear, agreed-upon deadlines for completion of an outline, a first draft, and a final draft. When multiple drafters are used to compile a report, this may sometimes result in a lack of accountability for the final product, as well as a lack of coherence in the report. Other legal analysts may provide support for the drafter by providing legal or other memoranda on specific issues, and/or reviewing and commenting on drafts. Further, at each drafting stage, progress should be assessed, and issues related to content, methodology, or other problems addressed. • A chronology and fixed time frames should be established for the remaining phases. A report preparation chronology should include time frames for review and revisions of the final draft within the monitoring programme; wider-mission review and clearance; external review and consultation as necessary; and for other steps such as translation, formatting/printing, and distribution. Importantly, if this is a first public report, the project manager should consult with working partners and mission authorities to determine what review procedures will be necessitated. • It is useful to draw on all resources in connection with report-writing. In preparing reports, programmes have used available monitors to help with statistical compilation, as well as local experts to draft and review substantive legal issues. There is also no need to conduct new research on international fair-trial standards should these be included in a report. Such standards have been set out in length in reports of other OSCE programmes, as well as set out in other easily accessible texts available on the Internet. Trial-Monitoring: A Reference Manual for Practitioners 113