• • • • Regular review of monitors’ work product (thereby improving quality control and ensuring that follow-up for information on cases will be timely); Regular oversight on the numbers and nature of cases monitored (so that problems with access and methodology will be addressed quickly, and adjustments may be made on a timely basis); That legal analysts are kept up to date on individual case developments; That legal analysts are able to identify trends and issues during the course of a project (thereby helping facilitate the process of compiling and synthesizing issues to organize thematic issues for external use as required by the programme). In structuring a secondary reporting system, a programme should establish a regular reporting schedule from legal analysts based on the external reporting and other organizational goals of the programme. Programmes may also wish to establish a standard template for secondary reporting, or define what should be included in such reports. The following provides two examples of internal reporting systems used by OSCE programmes. Examples of internal reporting systems LSMS, OSCE Mission in Kosovo: Legal analysts provide compulsory bi-weekly reports to the chief of the LSMS on thematic issues researched and analysed by the legal analysts based on case reports compiled in the previous two weeks. Legal analysts’ bi-weekly reports are to be no longer than two pages. After review by the chief, bi-weekly reports are used by the LSMS to prepare a semi-public monthly LSMS monitoring report that is disseminated to courts, prosecutors, and lawyers. The reports are also used as a resource in drafting longer periodic public reports. In this way, bi-weekly reporting not only enables the ongoing synthesis of information for periodic reports that will be issued semi-annually, but also provides a basis to report regularly to local authorities. Trial Monitoring Programme, OSCE Mission to Bosnia and Herzegovina: Regionally based legal advisers prepare a standard bi-weekly report on cases that have been monitored in the legal adviser’s geographic area of responsibility. These bi-weekly reports provide analysis of thematic issues under review, cite specific cases, and assess practices in particular courts or regions. Upon receipt of these regional reports, a legal adviser at the head-office level then prepares a monthly trial-monitoring report that synthesizes these reports. The monthly report focuses, among other things, on a single thematic issue, setting forth the nature and scope of the issue, citing representative cases, and formulating recommendations to address the issue. As completed, both the bi-weekly reports and the monthly programme report are circulated among all staff. In this way, reports serve to keep all staff informed of current issues, as well as identify and facilitate the development of major thematic issues for more complete treatment in periodic public reports. 82 Trial-Monitoring: A Reference Manual for Practitioners