b. Funding: INTERPOL should provide
adequate funding to ensure the effective
implementation of any reforms to the
CCF and that consideration should be
given to the use of video conferencing
technology, for example, as a mechanism
for making cost savings.
c. Unrepresented applicants: The CCF
should do more to ensure that people
without legal representation are able to
access the remedies which the CCF
provides. More information about the
procedures for making data access
requests and complaints should be
made publicly available, as well as
template documents which unrepresented individuals could make use of.
The CCF should use simpler language
in its correspondence so that it is more
easily understood by people who do not
have legal training.
d. Data access requests: The presumption
of secrecy which governs the CCF’s
procedures and which prevents even
people who have good reasons to believe
that they are subject to an INTERPOL alert
from accessing the data on INTERPOL’s
files, should be replaced by a presumption
of disclosure of information about the
existence of an INTERPOL alert. Data
access requests should be subject to
tighter deadlines, with data being
blocked or deleted whenever such
deadlines are not complied with.
e. Complaints procedures: The CCF’s
procedures for requesting the deletion
or amendment of information should
be made more transparent, and should
enable NCBs and individuals to
exchange arguments more openly
and effectively. There should be a
presumption of disclosure of arguments
and evidence submitted by both the
40
NCB and the individual, subject to
limited exceptions, and specific deadlines
should be introduced to govern the
complaints procedure. In order to facilitate
the shift to a more open and transparent
procedure, oral hearings should be made
available with the use of video-conferencing
technology where appropriate.
f. Decisions: The CCF’s decisions should
be fully reasoned, including a description
of the facts of the case, a summary of
the arguments put forward by both
parties, and references to specific
provisions of INTERPOL’s rules. Decisions
should also be made publicly available,
subject to redactions, so that both NCBs
and individual applicants would be able
to gain an improved understanding of
how the CCF interprets INTERPOL’s
rules. CCF decisions should be binding
on the General Secretariat.
g. Appeals: The CCF’s decisions in response
to data access requests and complaints
should be accompanied by a right to
appeal to an Appeals Panel which are
able to address any issues relating to
the interpretation of INTERPOL’s rules
and the evidence provided by NCBs
and applicants. The appeals procedure
should be adversarial, enabling an
effective exchange of arguments
between the parties, and subject to
specific timeframes.
h. Remedies: There should be three types
of remedies:
i)
Interim remedies: The CCF should
be able to add caveats to existing
alerts to notify users of its systems
that the data is subject to review,
and it should block alerts in
cases where NCBs fail to comply with
its direction in the context of data
access requests and complaints.
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