in the performance of its statutory tasks. (2) The tasks of the secretariat shall include the following activities: Preparation for and coordination of the visits, as well as of other activities, support on inspection visits, preparation for national and international correspondence, content preparation and follow-up of sessions and visits, other general secretariat tasks. (3) The Joint Commission and the National Agency shall coordinate in the planning and implementation of their projects, in particular with the intention of using the resources of the secretariat sensibly. To this end, at the beginning of each period of activity, they shall determine which research associate should mainly report to the Joint Commission and the National Agency. Section 5 Sessions of the Joint Commission (1) The sessions of all members the of Joint Commission shall take place as a rule at least twice per year. Additional sessions may be convened by the Chairperson depending on needs, or in response to the mandate of a member. All members of the Joint Commission shall be entitled to attend the sessions. The attendance of members of the Federal Agency shall be at the invitation of the Chairperson. (2) The agenda shall be drawn up by the Chairperson on the basis of the topics proposed by the individual members of the Joint Commission, and shall be forwarded to the members in advance, with any relevant further documents. It shall be adopted with a simple majority at the beginning by the members in attendance. (3) A minute-taker shall be determined at the beginning of each session who shall record the resolutions taken during the session in writing. The minutes shall be presented to all members of the Joint Commission soon after the conclusion of the session for their approval. (4) Each member of the Joint Commission may table motions for a vote on which the Joint Commission can decide with a simple majority of the members in attendance. Motions as well as the outcome of the ballot shall be included in the minutes. (5) A simple majority of the members in attendance shall be sufficient for all and any resolutions relating to the work of the Joint Commission. Amendments to the rules of procedure can only be adopted with a qualified majority, that is with the majority of the prescribed number of members. Resolutions which do not require any prior deliberation may also be brought about by written or electronic means. 128