CHAPTER 4: THE RULE OF LAW AND THE CORE PROTECTION MANDATE ANNEX 2: STANDING INSTRUCTIONS FOR NHRIS: MONITORING PLACES OF DETENTION Short to medium-term 1. A  set of policy/guideline on the role and nature of the institution’s monitoring responsibilities and activities, including coordination and cooperation with other actors. 2. Policy on routine visits and unannounced visits. 3. P  olicy on issues to be monitored, differentiated by (1) class of place of detention if necessary, and (2) thematic issues, such as issues of specific concern to vulnerable groups. 4. T ools for Monitoring, such as standard templates of information to be recorded, differentiated by class of place of detention if necessary (to ensure a common vocabulary and information recording mechanism). 5. P  olicy and procedures for reporting on the monitoring programme, including the public release of information on the results, recommendations made, and responses received. 7. G  eneral policy on conducting investigations on matters revealed during monitoring activity. 8. P  olicy, procedure and system for maintaining statistical information on the results of monitoring activity, differentiated by class of place of detention if necessary, and referencing vulnerable groups. 9. P  olicy and procedures for the preparation of management reports on the monitoring activity, including changes of the situation over time, by region and by class of place of detention. Longer-term 10. T he review and revision of guidelines, policies, procedures or systems based on experience. 11. F lags or alerts on areas of longstanding or particular concern. 12. S pecific policy on conducting investigations of matters revealed during monitoring as regards types or classes of cases, as necessary. 13. T he development of a monitoring management system or database to maintain statistical and other information and to generate management reports as required 6. P  olicies on the interpretation of rights and standards that apply, in the country context as appropriate, to detainees and places of detention differentiated by class of place of detention as necessary. 79