2.2.1. INITIAL QUESTIONNAIRES These questionnaires will be forwarded to all places of detention of persons deprived of liberty for their answer. The goal of these questionnaires is to create a special database of places of detention of persons deprived of liberty („identity card of institutions“) within the electronic database of the Preventive Mechanism (ЕDPM). These questionnaires contain general, standardized questions about the type of institution, its name, address, contact, capacity, current number of persons deprived of liberty, total number of staff, health care personnel, and other relevant data. These questionnaires are supposed to be forwarded for feedback to the management of institution. Different initial questionnaires will be drafted depending on the type of institution: for prisons, remand units, police stations, psychiatric and other closed health care institutions, social care institutions, asylums for foreigners etc. 2.2.2. QUESTIONNAIRES PRECEDING VISITS TO INSTITUTIONS These questionnaires will be forwarded to institutions for their feedback immediately before the planned visits. The purpose of these questionnaires is to enable adequate preparation of the monitoring group for visit. Beside general questions (checking data existing in the special database on institutions within EDPM) these questionnaires also contain series of special, additional questions relevant for the current visit to institution. These questionnaires are delivered to managers of institutions, that is, of certain organizational parts of institutions, for their feedback. Different preliminary questionnaires will be drafted depending on the type of institution: for prisons, remand units, police stations, psychiatric and other closed health care institutions, social care institutions, asylum for foreigners etc. 2.2.3. QUESTIONNAIRES USED IN THE COURSE OF VISITS These questionnaires are intended for use by the visiting group (hereinafter: visiting group) in the course of visit to an institution. The aim of these questionnaires is to enable complete, immediate and as objective as possible identification of the situation in an institution. These questionnaires contain precise comprehensive questions related to the factual situation in the following areas: material conditions in institution, treatment, regime and activities of persons deprived of liberty, legitimacy of treatment and protective measures, health care, institution’s personnel, status of persons deprived of liberty, protection of rights etc. It is necessary to draft questionnaires that will be answered by managers of institutions, that is, managers of organizational parts of institutions, by the polled persons deprived of liberty (previously determined by random selection system) as well as those that will be answered by the visiting group members on the basis of their immediate perception, established contacts and access to documentation. Different questionnaires that will be used in the course of visits will be drafted depending on the type of institution: for prisons and remand units, police stations, psychiatric and other closed health care institutions, social care institutions, asylum for foreigners etc. Annexes to the questionnaires related to the position of particularly vulnerable groups: juveniles, young adults, women, the old, the sick, persons with disabilities, members of LGBT population, members of national minorities and foreigners will also be drafted. A special questionnaire used for identification of the occurrence of torture will also be drafted. 2.3. FORMATION OF INFORMATION TOOLS The electronic database of the Preventive Mechanism (ЕDPM) represents the main information tool. The ЕDPM contains relevant data on the rights of persons deprived of liberty and places of their detention, namely: information on the Preventive Mechanism work and its documentation, regulations and standards in force, relevant court decisions and reports, basic facts about all places of detention of persons deprived of liberty („identity card of institutions“), architectural plan of institution, filled-in questionnaires about institution, reports on monitoring of institution, press clippings, as well as other relevant data. The EDPM will be completed with data from various available sources, taking into account their credibility. The copies of relevant regulations will be downloaded from the Protector of Citizens’ regulations database, valid standards and reports will be downloaded from the official websites of institutions, data on places of detention of persons deprived of liberty („identity card of institutions“) will be formed on the basis of information gathered by the means of initial questionnaires, while press clippings on persons deprived of liberty and on torture will be taken from the Protector of Citizens’ database.