1. FILING PLAN One of the most important tools for information management is the filing plan, which categorizes information and places similar information together (e.g., administrative and financial records) to make it easier to retrieve and use. The filing plan also determines access rights, manages security of information, and provides for storage and archiving rules. The filing plan applies to both electronic and paper files. OHCHR has developed an electronic filing plan template, available on the web-based platform used by commissions/ missions, which allows their staff to securely share information from different locations. Example of file classification A. ADMINISTRATION & MANAGEMENT A.1 Terms of reference A.2 Budget A.3 Travel A.4 Logistics A.5 Internal guidance & workplans A.6 Contacts A.7 Staff personal documents – confidential A.8 Correspondence – OUT A.9 Correspondence – IN A.10 Meetings A.11 Security briefings A.12 Press releases A.13 Internal reports B. ESTABLISHMENT OF COMMISSION B.1 Resolution B.2 Concept of operations B.3 ToRs of secretariat staff B.4 History of discussion B.5 Correspondence with Human Rights Council President C. REFERENCE MATERIALS AND METHODOLOGY C.1 General reference material C.2 Media monitoring reports C.3 NGO reports C.4 Methodological tools GUIDANCE AND PRACTICE 71