who did not have the status of the detainee, were not allowed to move freely. Consequently, it can be said that these individuals were de facto detainees. The Public Defender believes that any person in the police facility should enjoy procedural safeguards regardless of his or her status.245 To this end, it is important to establish a mechanism that would enable monitoring bodies to obtain reliable information about the person's status, the time of his/her arrival at the police building and the time when he/she left the building. Maintenance of documentation in police facilities - The UN Subcommittee on Prevention of Torture recommends that the registration and filing systems relating to detainees be standardized. Information related to a particular detainee should include the following information: The exact date and time of apprehension; The exact time of arrival at the facility; The reasons for the arrest; The authority ordering the arrest; The identity of the arresting officer or officers; The date and time of and the reasons for a detainee’s transfer or release; The precise information about where the person was held during the whole period of detention; The date, time and identity of the person notified of the detention, including the signature of the officer who processed the notification; The date and time of a family visit; The date and time of the request for a meeting with a lawyer and the date and time of that meeting; The date and time of the request for a visit of a health professional and the date and time of that visit; The date and time of the detained person’ s first appearance before a judicial or other authority. The UN Subcommittee on Prevention of Torture also notes that police should be properly trained in the maintenance of registers and should enter the information promptly, from the moment of the arrival of the detainee. Registries should be regularly inspected by prosecutors and by internal oversight bodies of the police and the penitentiary system, as well as be made available for examination by the national preventive mechanism. Failure to comply with provisions concerning the proper keeping of accurate registers should result in disciplinary measures. The Subcommittee also recommends the Government of Cyprus to create a harmonized database, which would enable the authorities to track each detainee throughout the system more effectively.246 As in previous years, the maintenance of documents on detainees is faulty in the territorial bodies of the police. Police facilities have a book of registration of persons detained in the bodies of internal affairs247 and a register of persons transferred to prison (temporary detention isolator);248 some territorial bodies have a register of citizens. Monitoring of police facilities shows that the police 245 Report to the Government of Ukraine, European Committee for the Prevention of Torture, CPT/Inf (2018)41, 06.09.2018, para. 29, available at: < https://rm.coe.int/16808d2c2a> [ last accessed: 03.02.2020]. 246 Report on the visit paid by the UN Subcommittee on Prevention of Torture to Cyprus on January 25-29, 2016, CAT/OP/CYP/1, para: 21, available in English at: <https://bit.ly/3dkjevd> [last accessed: 03.02. 2020]. 247 The register of persons arrested in the bodies of internal affairs has the following graphs: first name/last name/father's name/year and place of birth/; workplace; date and time when the detainee was brought in the building/when he left the building; results of the examination; date and time of arrest; reason and place of arrest; arresting person; article of the Criminal Code; case number. 248 The date and time of placement of the detainee in the temporary detention facility shall be recorded in the register of persons transferred to prison (temporary detention isolator). 90