The Reporting Procedure 4 üü for a regional or sub-regional training course: a member of a Ministry from country X who has been previously involved in the preparation of a report to a Treaty Body, the UPR or on SDGs implementation; and a member of a Ministry from country Z who is currently involved in preparing such a report. ¡¡ Invite the identified participants to briefly share their experiences with their peers; ¡¡ Brief them on the session sequence and its learning objectives; ¡¡ Ask them to structure the presentation of their experience around the following questions in no more than 5 minutes: What worked or is working well when preparing the report? What were or are the challenges? What can be improved? What linkages do you see in preparing reports to different mechanisms (Treaty Bodies, UPR and national report on SDGs implementation)? ¡¡ Make yourself available to coach them, as necessary, in preparation of their interventions. SESSION SEQUENCE Step 1: Sharing experiences: storytelling  Duration 15 minutes a) Introduce the session and invite participant X to share his or her country’s experience in preparing and submitting its report (1 minute). Remind him or her to keep to the time allocated, i.e. 7 minutes. b) Invite participant Z to report on progress made in preparing the report (e.g., after a national training course has taken place). Remind him or her that he or she has 7 minutes. Step 2: Discussion in plenary  Duration 15 minutes a) Open the floor so participants can share other experiences or ask questions to the storytellers. Step 3: Wrap-up  Duration 15 minutes a) Draw from the participants’ presentations and discussions the key messages for the wrap-up, such as the conditions for success in the preparation of a State party report. Generally they include: political will, coordination through NMRF, broad consultations, human resources and time and managing information for purposes of reporting to different mechanisms; b) List the suggested steps to be followed when drafting a report to a Treaty Body, contained in chapter 4, Part I of this Training Guide; c) Other key messages can include: üü the preparation of a State party report is an integral part of the engagement capacity of a NMRF, or a governmental entity responsible for coordinating the preparation of such a report; üü a drafting group within the NMRF should be created and be responsible for drafting the report; üü procedural clarifications with respect to the submission of the report should be addressed to the Secretariat of the relevant Treaty Body. TIP ÎÎPrepare beforehand a PPT slide or flipchart showing the conditions for success and the steps to be followed when preparing a report, which you can show to the participants. 41