CAT/OP/CYP/1/Add.1 unless they are going to be deported soon and no later than 48 hours. The detention of irregular migrants in police detention centers for more than 48 hours is only permitted in exceptional cases and with the permission of the Assistant Chief of Police. 46. Further to the above, the Human Rights Office continually reminds members of the Police on behalf of the Chief of Police, via circular letters and during the inspections conducted, to follow the instructions given on this issue. 47. The Police also pursue the following actions: 1. In cooperation with the relevant departments of the state, the Police is in the process of creating outdoor exercise areas in detention centers with large capacity (i.e. Kofinou, Ayia Napa, Lakatamia, Peristerona Detention Centers, new Morfou and Famagusta Divisional Headquarters); 2. The Police in cooperation with the relevant departments of the State installed televisions and dvd players in 5 detention centers that are used to detain large number of persons (Paphos, Polis Chrysochous, Ayia Napa, Lakatamia and Limassol Detention Centers). There is also a TV in Aradippou Detention Center; 3. The Cyprus Police requested the assistance of foreign Embassies in Cyprus and the Cyprus Red Cross, to provide all detention centers, including Menoyia Detention Center, with books in different languages. These books were provided to detainees in order to occupy themselves creatively; 4. The relevant Departments of the Police are constantly improving the conditions of detention, so that police detention centers nationwide meet Council of Europe standards. 48. The Cyprus Police has prepared, published and distributed to all Detention Centers a Personal Detainees File, in which all documents provided by the relevant legislation and Police Standing Order are placed. The file was created in order to facilitate Police members establishing a common practice and uniformity in the type of file used and the documents kept in this folder. The Personal Detainee’s File is confidential and it is kept in a safe place at the Police Station, where only authorized persons have access. 49. Furthermore, the Personal Detainee’s File is under the responsibility of the person in charge in the detention center, who conducts regular inspections in order to ensure that the file is kept diligently. After the release of the detained persons, the files are kept in a safe place with limited access. The files/records are destroyed according to a relevant Police Standing Order 3 years after the release. 50. Additionally, members of the Police were given instructions to complete the custody records (both paper and electronic) in a proper and diligent way. Data is recorded in both electronic and paper form with serial number and chronological order. 51. The Ombudsman has access to all registers, for inspection during her visits to various Police Detention Centers. Additionally, the Professional Standards Audit and Inspection Directorate, performs internal inspections in order to examine the degree of readiness, vigilance and adequacy of police members’ response and to ensure that their actions comply with the provision of the Law and Regulations. 52. As regards the training of the members of the Police, it should be noted that specific persons (core instructors) have been trained in order to transmit their knowledge in this field. 53. The electronic registers database concerning detainees operates throughout the country. 54. In terms of medical investigations of allegations for ill treatment of a person under an asylum seeker procedure, the Ministry of Health is in close cooperation with other Competent Authorities and proceeded with the establishment of a specific procedure for medical and psychological evaluation of possible victims of torture. Respective specialized training was given to involved health professionals by the Ministry of Health in cooperation with the European Asylum Support Office on the Istanbul Protocol provisions. 9