form, organizers should keep in mind three basic challenges facing any reporting
system.
Accuracy
The credibility of an entire programme may stand or fall on the accuracy of the information contained in public reports. Accuracy requires that case information be: 1)
clearly presented; and 2) supported by observations made during the legal process or
extracted from court documents. Accuracy with respect to legal analysis also requires
that conclusions be clearly stated, as well as supported by reference to the applicable
legal provisions or standards. If a monitor obtains information from secondary sources
such as interviews, then case reports must reflect this in order to ensure that caution is
used regarding the use of such information for public reports or other external use.
Consistency
Consistency requires that monitors: 1) report on the same issues (issue coverage); and
2) use an identical legal framework for analysis. To achieve consistent issue coverage,
the subject matter or focus of reporting must be well defined, and reporting must target
these issues. To achieve a consistent framework of analysis, monitors must understand
and similarly apply the same legal standards in their analysis.
Compilation
Even if individual reports are accurate and monitors use a consistent approach, case
reports should have a standardized format that allows for compilation of information
among cases. This maximizes the ability for legal analysts to make meaningful use of all
reported data and to compile reports, where appropriate. Compilation involves aggregating reports of cases to draw wider conclusions about systems or practices. Compilation is especially important for programmes that seek to make systematic findings
based on a high number of cases monitored.
6.2 Basic components of a case report
In organizing a standard case reporting template, it is useful to divide legal reporting on
criminal cases into three main components: 1) case information; 2) fact reporting; and
3) legal analysis and findings. Understanding the difference between these components
will allow flexibility when structuring a case reporting form and will help to organize
information in a manner that will enable easier identification, analysis, and compilation of data.
Case information
Case information is a fundamental component of every trial-monitoring case report. It
is usually included at the beginning of a report to identify the particulars of the criminal
proceeding. Most commonly, basic case information includes: the name of the court;
case file number; names of the accused; names of legal actors, including the judge, prosecutor, and defence lawyer (if any); name(s) of the victim(s); relevant procedural dates,
including the date of arrest, custody, indictment, and hearing monitored; criminal
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Trial-Monitoring: A Reference Manual for Practitioners
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