Section five Appendices Appendix I Terms of reference for the Scottish sub-group NPM – Scottish sub‑group terms of reference Purpose The Scottish NPM sub‑group and its members represent the interests of Scottish members of the UK NPM. The group aims to: • share information on the work of the NPM bodies in Scotland; • identify common issues and interests; • coordinate NPM activities in Scotland; • explore possibilities for joint activity; • raise the profile of the work of the NPM; • improve liaison with the Scottish Government; • provide support to the NPM members in Scotland; • make use of self‑assessment and peer evaluation tools to measure continued improvement. Membership/representation Membership of the group is open to those who have a lead role in monitoring and inspecting places of detention across Scotland: • HM Inspectorate of Prisons for Scotland • The Mental Welfare Commission for Scotland • Scottish Human Rights Commission • Care Inspectorate • UK NPM Coordinator • Independent Custody Visitors Scotland • HM Inspectorate of Constabulary for Scotland. Working methods of the group The group will adopt a shared learning approach. This involves: Group meetings • At least two meetings will be held each year prior to planned UK NPM business meetings. • Meetings will be chaired by the Scottish member of the UK NPM steering group. • Meeting topics will be generated by members of the group, and meeting agendas and papers circulated in advance. • Meetings will include small group discussions to share experiences and learning. • Other people may be invited to join group meetings on a one-off basis to aid discussion on particular topics. • Minutes will be taken and circulated among all sub-group members. Sharing of information and resources • Information will be shared at sub-group meetings and via electronic communications. • It is each member's responsibility to make clear where a matter shall remain confidential and not for discussion outside the group. • When sharing documents, members should make clear if there is a restriction to circulation and/or use of documents. Reporting • The chair of the sub-group will be responsible for providing updates on the work of the group to the UK NPM at least twice yearly. 69