Documentation management We proposed to PS Bled that the police officers be more thorough when filling in the forms necessary for implementing detention and entering data in the Register of the phonetic index of persons (FIO). We also asked for information as to whether the deficiencies which were established had already been eliminated and suitable corrections made in the FIO register.20 The MNZ replied that corrections in the record of persons deprived of their liberty had been made by 1 April 2016, and all police units had been advised to pay more attention when completing documents and correctly indicating corrections. The duty police officers and responsible senior officers were asked to be more thorough when entering data in the record of persons deprived of their liberty. We proposed that PS Brežice ask police officers and senior officers who supervise detention procedures to be more thorough when entering data in the computer database of detainees, to correctly use forms needed to implement detention, and accuracy when entering data (times and dates) in official forms needed to implement detention.21 The MNZ reported that the Narrow Professional Board of the Director of Novo mesto Police Directorate had decided at its 4th session that all commanders implement direct expert assistance and supervision of all detention under the order, and until the completion of detention until this decision is revoked. The commanders are obliged to record their supervision of the implementation of detention on the front page of the ‘sleeve’ used by the units in detention cases. All units were also informed of the aforementioned in writing. Furthermore, we proposed that PS Brežice inform officers about the correct manner of entering possible corrections in official documents.22 The MNZ replied that an interview had been conducted with the police officer, who explained that he had decided on the correction because he believed that 60 seconds had already passed since the start of the procedure of ordering detention; all police officers were again informed about the manner of correcting errors in official documents. Regarding documentation, we proposed to PS Celje that police officers be informed about the correctly entering corrections in official forms,23 and accurately and uniformly recording data (times of tasks) 20 W  hen reviewing detention (6 to 7 October 2015, start of procedure at 19:20 and detention ordered from 20:00 to 5:30 on the basis of paragraph two of Article 24 of the Road Traffic Rules Act), it was determined that the police officer had entered the incorrect year for the security search of the detained person, i.e. 6 October 2017, on the form ‘Implementation of tasks during detention/custody – official note’ under the section ‘According to the provisions of Article 57 or 66/2 of the ZNPPol, a security search was implemented on _____ at ______ hours conducted by police officer ________ from police unit ________’. When reviewing detention (14 to 15 November 2015, start of procedure at 20:00 and detention ordered from 20:10 to 6:40 on the basis of paragraph two of Article 109 of the Minor Offences Act (ZP-1)), it was determined when examining the form, ‘Detention order’, that the recorded time of the start of a procedure was 20:05, not 20:10, as was obviously incorrectly entered in the FIO. Similarly, when reviewing a detention case (31 December 2015, start of procedure at 22:25 and detention ordered from 22:30 to 22:40 – detention suspended due to medical reasons, on the basis of paragraph two of Article 109 of the Minor Offences Act (ZP-1)), it was determined when examining the form, ‘Detention order’, that the recorded time of the start of the procedure was 22:30, not 22:25, as was obviously incorrectly entered in the FIO. When reviewing detention (10 January 2015, start of procedure at 1:30 and detention ordered from 1:40 to 12:00 on the basis of paragraph two of Article 110 of the Minor Offences Act (ZP-1)), it was determined when examining the date and time of seizure on the form, ‘Certificate of seized items from the person in detention/custody’, that an incorrect date of the seizure of items was stated, i.e. 9 January 2015, although the police officers started processing the detainee on 10 January 2015. When reviewing the form, ‘Implementation of tasks during detention/custody – official note’, for the same detention, it was determined that a correction had been made with correction fluid after the completed detention implemented at PS Tržič in sections, ‘Tasks during detention/ custody’ and ‘Person was in detention/custody from ___ hours __ on ___’. 21 W  hen reviewing detention (5 to 7 March 2016, start of procedure at 19:00 and detention ordered from 19:15 to 16:00 on the basis of Article 157 of the Criminal Procedure Act (ZKP)), it was determined that the time of the start of the procedure must be corrected, since no official form necessary for implementing detention stated that the procedure had started at 19:00 (which is stated in the FIO register), or the only time that was stated was the time when detention started, i.e. 19:15. When examining the documentation, it was further established that an old form of the detention decision had been used in the relevant detention procedure. When examining the form, ‘Implementation of tasks during detention/custody – official note’, it was established that an incorrect date of notifying the doctor had been entered in the section, ‘Medical assistance and care’, i.e. 6 February 2016; although the date had been correct. 22 W  hen reviewing detention (8 April 2016, start of procedure at 6:05 and detention ordered from 6:06 to 11:15 on the basis of indent four of paragraph one of Article 64 of the Police Tasks And Powers Act), it was determined that the time in section, ‘Detention/custody ordered’, had been changed to ‘6:06’, whereby it was not recorded who had made the correction. 23 W  hen reviewing detention (8 to 9 July 2016, start of procedure at 23:50 and detention ordered from 23:55 to 10:25 on the basis of paragraph two of Article 109 of the Minor Offences Act), it was established that the time of the start of the procedure had been corrected in the form, ‘Detention order’ under section ‘Police procedure started on __ at ___’, wherein who had made the correction was not recorded. 132 IMPLEMENTATION OF THE DUTIES AND POWERS OF THE NPM IN 2016 NATIONAL PREVENTIVE MECHANISM UNDER THE OPTIONAL PROTOCOL TO THE UN CONVENTION AGAINST TORTURE AND OTHER CRUEL, INHUMAN OR DEGRADING TREATMENT OR PUNISHMENT