143 Determining the behaviour in the course of visit (determining the behaviour that the visiting group should demonstrate in the course of visit to the institution, in accordance with the mandate and the established operating principles of the Preventive Mechanism) Visit dynamics (setting up the time that will be used for certain monitoring phases: joint interview with the management and joint visit of the institution, time left to subgroups for specific areas for interviews with heads of certain organizational units, with personnel and persons deprived of liberty and for review of documentation) Division of tasks and special assignments of subgroups for specific areas (e.g. subgroup for general observation and treatment, subgroup for legitimacy of treatment, subgroup for health care…) Operational material is distributed (questionnaires, cameras, notebooks etc.) Administrative and technical organizational issues (agreement on time of outset of visit, engagement of transport means, schedule, payment of fees…) The agreement on procedure and the entire organization is managed by the visiting group leader with technical support of the administrative secretary. 4. MONITORING PROCEDURE DURING VISIT TO THE INSTITUTION In the course of visit to the institution one deals in accordance with the mandate, principles of operations and established goals of the visit. Photos are taken only in case of reached agreement with the management of institution. 4.1. INTERVIEW WITH THE MANAGEMENT OF INSTITUTION Upon arrival to the institution, all visiting group members participate in the interview with the management of institution. In the first place, the manager of institution is invited to present the general outline of the institution to the visiting group. Afterwards the Preventive Mechanism, its mandate, principles, goals and methods of work are presented; members of the visiting group are introduced; the activities that are to be implemented in the course of visit are indicated. Bringing in of camera and taking of photographs is agreed with the management of institution. On behalf of the visiting group its leader makes the presentation and conducts the interview. Depending on the previous agreement and immediate permission of the leader, other visiting group members actively participate in the interview. (In case of emergency visit the visiting group leader can decide to visit first a person or place in the institution due to which the emergency visit is carried out and only after that conduct interview with the management of institution, or to exclude this phase completely) 4.2. VISIT OF THE INSTITUTION When the interview with the management of institution is finished all members of the visiting group make a joint visit of the institution. During the visit of the institution the existing architectural plan of the institution is used and corrected.