DEFENCE FOR CHILDREN INTERNATIONAL (DCI) - Belgium | Practical Guide A. INTERNAL REPORTS Team Debriefings Depending on the time dedicated to the monitoring visit, it is recommended that one or several meetings with the entire team in the framework of the visit itself are organised in order to exchange information, cross-check findings and to raise specific issues as well as their potential causes. This/these first debriefing(s) will enable the team to prepare the potential final meeting with the head of the facility and/or to agree on key concerns to be reported. In addition to this/these first debriefing(s), the team or certain monitor may require a further debriefing with the aim of sharing with other colleagues the potential emotional and/or psychological difficulties he/she has been confronted with during the visit. These kind of internal discussions may allow the team to be “fresh” for every new visit and to prevent burn out symptoms and a high turnover in the monitoring body staff which influences its efficiency. B. INTERNAL ANALYSIS AND REPORT Immediately after the closure of the visit (and the final meeting with the director), the monitoring team should work on an internal document based on the agreed key concerns and findings submitted to the director of the visited facility. It is important to proceed to this analysis and completion of information immediately after the visit to avoid any loss of information. C. EXTERNAL REPORTS Depending on the status of the monitoring body, the type and objectives of the visit that has been conducted and the targeted audience, several types of reports can be established by the monitoring team. In any case, external reports shall be addressed as soon after the visit as possible so as to be based on current information. 84