3. PREPARATION OF MONITORING In the process of preparation of monitoring of places of detention of persons deprived of liberty, the first step is to identify the priority visits according to the type of institutions and their situations and on the basis of the findings prepare the plan of visits to institutions (hereinafter: Plan of visit) . The following types of visits exist: regular, control and emergency REGULAR VISITS Regular visits are periodic visits carried out with the view of systematic control of situation in institutions in relation to the respect of rights of persons deprived of liberty. Regular visits are planned ahead and carried out according to the designed plan of visit. Regular visits are announced. CONTROL VISITS Control visits are those carried out in order to check the situation in institutions in relation to the respect of persons deprived of liberty and compare it to the situation identified in the course of previous visit. Control visit are planned ahead and carried out according to the designed plan of visit. Control visits are, as a rule, announced. EMERGENCY VISITS Emergency visits are visits carried out in case of learning of the existence of serious irregularities related to the respect of rights of persons deprived of liberty. A decision to carry out an emergency visit is made by the coordinator. Emergency visits are not foreseen by the plan of visit. Emergency visits are, as a rule, unannounced. 3.1. ESTABLIHING THE PLAN OF VISIT According to the current situation, in the first phase the activities of the Preventive Mechanism will be primarily directed towards the implementation of prison system monitoring, while the system of monitoring of other places of detention of persons deprived of liberty will be developed in the second phase. The Plan of visit to an institution sets approximate date and length of visit (one or several days), as well as the character of visit (regular or control visit). The Plan of visit always includes open time period when emergency visits can be conducted. The length of visit depends on the type of visit, type and capacity of institution, number of monitoring group members and other factors. The Plan of visit is issued by the coordinator. 3.2. DETERMINING PERSONNEL COMPOSITION OF A VISITING GROUP Depending on the type of institution, nature of visit and other concrete circumstances, the size and composition of visiting group is set up for each visit to institution. The visiting group leader is appointed for each visit. The coordinator determines the size and composition of the visiting group and appoints its leader. When forming the visiting group attention is paid that experts of profiles necessary for implementation of adequate monitoring be included, whereas the involvement of doctors and lawyers is mandatory (depending on the type of institution and concrete circumstances, first of all the specialists in general, internal and forensic medicine and psychiatrists, when needed also dentists, gynaecologist...). Depending on the type of institution, the group will also be comprised of psychologists, special pedagogues and experts of other profiles. According to the existing specialization of a visiting group members, special subgroups for monitoring of specific areas (hereinafter: subgroup for specific area) will be established (e.g. team for general observation and treatment, team for legality of treatment, team for health care...) 3.3. GATHERING DATA ON INSTITUTION Members of the visiting group will start gathering relevant information about the institution that will be visited. The sources of information are: 1. ЕDPM (identity card of institution, direct insight into initial questionnaires, access to the architectural plan of institution, access to the existing reports, insight into the Protector of Citizens’ recommendations, press clippings, as well as other existing data on the institution) 2. REPORT OF THE COMPLAINT DEPARTMENT (Report on all complaints related to the visiting institution submitted to the Protector of Citizens within last year) 3. DATA OF EXTERNAL SUBJECTS (data on the institution that are not in the EDPM and have been obtained from external subjects: international bodies, state agencies, internal oversight bodies, other organizations that conducted monitoring of that institution, the media.) Gathering of data on the institution is managed by the visiting group leader with technical support of the administrative secretary.