MONITORING ACTIVITIES ADULTS 47 Selected recommendations etc.4 – K  eep statistics of the occurrence of violence and threats among residents and analyse data on an ongoing basis to detect causes and patterns – S  ystematically analyse records of use of coercion to detect causes and patterns – Ensure that checks of mail are carried out in accordance with regulations – Establish a system which provides information about the duration of coercive measures – to track developments Case opened on the Ombudsman’s own initiative about the use of body scanners and restrictions of patients’ access to literature, among other things. The case was still pending at the time of going to press. – E  nsure that only legal forcible measures are used and ensure adequate written documentation of the use of force and other restrictive measures – Update medicine directions – and train staff in them – E xplore the possibilities of healthcare professionals undertaking health screenings of new inmates – Handle unused medicines according to regulations – D  raw up written guidelines on how to handle violence and threats among residents (anti-violence policy) – Analyse records of incidents involving violence and threats to detect causes and patterns for the purpose of prevention – Draw up local directions on the use of force – Record – for documentation and learning purposes – incidents where staff found that residents should have been admitted to a psychiatric ward and of discharges perceived to be undesirable – Enter into a cooperation agreement with the psychiatric sector about admissions to and discharges from psychiatric wards, among other things – D  raw up guidelines on violence and threats among patients and record such incidents – Enter into cooperation agreement(s) with municipalities/residential facilities about admissions/stays/discharges – Follow up on record-keeping of use of coercion and overrulings by appeals bodies – Revise and extend the directions on the use of force – D  raw up a policy on prevention of violence and threats among patients – Systematically record incidents involving violence and threats among residents and between patients and staff for documentation, knowledge and learning purposes – Enter into cooperation agreements with municipalities about, among other things, admissions and discharges (to residential facilities) Continued next page