(3) The Commission of the Länder and the National Agency shall coordinate in the planning and implementation of their projects, in particular with the intention of using the resources of the secretariat sensibly. To this end, at the beginning of each period of activity, they shall determine which research associate should mainly report to the Commission of the Länder and the National Agency. Section 5 Sessions of the Commission of the Länder (1) The sessions of all members the of Commission of the Länder shall take place as a rule at least twice per year. Additional sessions may be convened by the Chairperson depending on needs, or in response to the mandate of a member. All members of the Commission of the Länder shall be entitled to attend the sessions. The attendance of members of the Federal Agency shall be at the invitation of the Chairperson. (2) The agenda shall be drawn up by the Chairperson on the basis of the topics proposed by the individual members of the Commission of the Länder, and shall be forwarded to the members in advance, with any relevant further documents. It shall be adopted with a simple majority at the beginning by the members in attendance. (3) A minute-taker shall be determined at the beginning of each session who shall record the resolutions taken during the session in writing. The minutes shall be presented to all members of the Commission of the Länder soon after the conclusion of the session for their approval. (4) Each member of the Commission of the Länder may table motions for a vote on which the Commission of the Länder can decide with a simple majority of the members in attendance. Motions as well as the outcome of the ballot shall be included in the minutes. (5) A simple majority of the members in attendance shall be sufficient for all and any resolutions relating to the work of the Commission of the Länder. Amendments to the rules of procedure can only be adopted with a qualified majority, that is with the majority of the prescribed number of members. Resolutions which do not require any prior deliberation may also be brought about by written or electronic means. II. Regulations regarding the implementation of inspection visits Section 6 Procedure for selecting places to be visited (1) At the beginning of each period of activity, the Commission of the Länder shall draw up a provisional list of places which it would like to visit during this period. (2) It shall then make a selection using the lists transmitted by the Ministries according to the size and location of the facility, potential problem areas, reports in newspapers or on individual cases. It can also take the reports of other monitoring mechanisms as an orientation here (e.g. psychiatry commissions, ombudsman facilities, CPT/SPT). The Commission of the Länder shall furthermore take a suitable geographical area into account when selecting the place to be visited. 118