The Reporting Procedure 4 SESSION PREPARATIONS ¡¡ In advance of the training: üü Ensure you have the latest information with respect to the submission of common core documents by countries from the relevant region or sub-region. This information is available at https://goo.gl/w2eAIg. Prepare a table on a PPT slide. üü Check various common core documents against the harmonized guidelines on reporting under the international human rights treaties and pick the most relevant example for the context in which the training is taking place. See also Session 4.1.2, Part I of this Training Guide. üü Familiarize yourself with the reporting status of the country or countries (in case of a regional or sub-regional event) where the training is taking place. You can find this information at https://goo.gl/sR3d1U. Prepare a reporting status table on a PPT slide. üü Select an example of treaty-specific reporting guidelines for presentation to participants, based on the reporting status table. The reporting guidelines are available on the website of each committee at the following: http://www.ohchr.org/EN/HRBodies/Pages/treatyBodies.aspx SESSION SEQUENCE  Step 1: Icebreaker Duration 5 minutes If you hold a sub-regional event a) Give to each participant a note with the date of submission of its common core document (CCD) (if none was submitted, you leave the note blank). b) Ask participants to suggest what the date stands for. c) Show list of countries with dates of submission of the CCD in the sub-region. d) Start your inter-active presentation. Step 2: Interactive presentation  Duration 40/35 minutes a) Remind participants that a State party to a treaty is required to submit its initial report within one or two years after the treaty enters into force for that State. Thereafter the State party is required to report periodically (show the reporting periodicity table on the screen). b) Introduce the topic of the presentation with a short brainstorming on what constitutes the report of a State party. c) The main points to be presented will generally be: üü The report of the State party is constituted of two separate and distinct but complementary documents, i.e. the CCD and the treaty-specific report üü The main elements of a CCD: structure and content, word limit and updates üü The countries from the relevant region or sub-region which have submitted their CCDs and relevant examples for the context in which the training is taking place 35