The Reporting Procedure 4 debriefings. It is suggested that the composition of these groups is balanced as far as possible by, for example, having in each group a mixed representation of different ministries; a gender balance; and participants from different countries (if sub- regional or regional training). TIP ÎÎWrite down the composition of the groups on flip charts and display them, so that participants can see to which group they are assigned. ¡¡ Arrange the room into a Treaty Body session conference room (U-shaped). The seating arrangement will be as follows (see also the map below): üü Head of the table: the Chairperson (centre); the head of State party delegation + two delegation members (left); and a member of the Secretariat, i.e. a facilitator (right). üü Left side of the U: the rest of the State party delegation. üü right side of the U: the Treaty Body experts. üü Back of the room: the observing group. ¡¡ Prepare the following name plates: Chairperson, head of delegation, Secretariat, Committee members, State party delegation and civil society organizations. TIP ÎÎThe best time for this session to take place is in the morning. ÎÎIf available, you can use another room for this activity, e.g., the break-out room. ÎÎThe nameplates can be placed on the tables while the participants are preparing the exercise. SESSION SEQUENCE Step 1: Interactive presentation  Duration 30 minutes a) Remind participants that the constructive dialogue is one of the phases of the reporting cycle. b) Present the general format of a constructive dialogue followed by the specific characteristics of the respective treaty (13 minutes). c) Show a two-minute video of a constructive dialogue (e.g., an excerpt from the opening statement of a State party), if the internet connection works well. The sessions of the Treaty Bodies (live and archived) are available on the UN Web TV channel at http://webtv.un.org/meetings-events/. d) Open the floor for Q&As (15 minutes). TIP ÎÎWhenever possible, invite a Treaty Body expert* as a resource person to deliver this presentation. Participants will greatly benefit from first-hand information on how the relevant Treaty Body conducts a constructive dialogue. ÎÎSelect the excerpt from the constructive dialogue you will be showing beforehand and have the link ready. ÎÎTest the internet connection in advance. * Provided that their participation is not contrary to “the Addis Ababa Guidelines” on the independence and impartiality of members of the human rights Treaty Bodies (see chapter 1.3, Part 1 of this Training Guide). 51