51 Members receive one set of business cards for the duration of their term. Before the first session of a new or newly re-elected member, the secretariat prepares business cards which include the member’s name and treaty body, the official address of the treaty body and the United Nations emblem. The business cards are for committee-related work and contacts, either during the session or in between sessions. The United Nations emblem may not be used on privately prepared business cards.26 The United Nations covers members for any “service-incurred” accidents that may arise as a direct result of their participation in official meetings or missions. However, the United Nations does not provide any insurance for illness, injury or death that is not service-incurred, such as illness occurring as a result of a chronic condition. Members are therefore recommended to have their own medical insurance. Supplementary medical insurance cover is offered to members at their own expense and can be organized in conjunction with their travel arrangements. Treaty body members will be provided security information cards during their induction, with contact details for emergencies, including emergency numbers in Switzerland and France. Members should also provide the secretariat with an emergency contact telephone number. C. Documentation The Division of Conference Management in UNOG is responsible for editing and translating documentation. However, the secretary of the treaty body is responsible for submitting documents, posting them online and circulating them among members in preparation for the session. When treaty bodies submit documents—such as annual reports, lists of issues, reports on follow-up or reports on inquiries or visits—it is important that this is done in a timely manner. All official documents must be edited, referenced and translated at the United Nations. The general rule is that documents must be submitted for editing 12 weeks before the date at which they are needed. If the submission date is respected, the Division of Conference Management will edit, translate and issue the document on time. However, if the document is submitted late, there is no guarantee that it will be circulated in a timely manner. The secretariat has traditionally provided treaty body members with hard copies of documents. Given the many documents related to the review of a State party report, as well as the background and reference documents that treaty bodies rely on, the number of documents reproduced for members is high. This involves human, financial and environmental costs. In order to reduce the environmental impact of the United Nations, the SecretaryGeneral has stipulated that all United Nations meetings will be paperless by 2015. 26 The use of the United Nations emblem is governed by General Assembly resolution 92 (I) of 7 December 1946.