114 between the database of the register and any other relevant databases; (c) guarantee that the register respects the requirements of access to information and privacy; and (d) 400 an oversight mechanism to ensure that authorities comply with those processes. 301. To summarize, the Commission considers that keeping an adequate register of people deprived of liberty is not only a guarantee against forced disappearance and violations of other basic rights but is, in addition, a basic tool for upholding other procedural rights and also an essential requirement for the correct management of prison systems. The existence of a complete, exact, and accessible system of case files is a prerequisite for effective decision-making and good management within the prison service. Among people held in detention while awaiting trial, a lack of precise records, including hearing dates, can lead to considerable delays. Maintaining efficient systems for recording pretrial detention orders and for communicating with the relevant courts is important to duly monitor compliance with 401 the maximum allowable durations of pretrial detention. B. Transparency in prison operations 302. After conducting a general analysis of the prison situation in the region, the Inter-American Commission concluded that one of the most serious and widespread problems is corruption and the lack of transparency in prison management. Traditionally, prisons have been isolated places largely kept away from public scrutiny 402 and State monitoring and oversight. 303. In light of this reality, and given the fundamental nature of the human rights at play when incarceration is ordered, the Commission underscores that prison management in general must be governed by strict criteria of transparency, openness, 403 The Inter-American Court has established, as a and independent monitoring. fundamental principle, that “[t]he way a detainee is treated must be subject to the 404 closest scrutiny, bearing in mind the detainee’s special vulnerability.” Similarly, the 400 I/A Court H.R., Case of Cabrera García and Montiel Flores v. Mexico. Preliminary Objection, Merits, Reparations, and Costs. Judgment of November 26, 2010. Series C No. 220, para. 243 and operative paragraph 16. 401 UN, Twelfth Congress on Crime Prevention and Criminal Justice, held in Salvador, Brazil, April 12 to 19, 2010. See Background paper on the Workshop on Strategies and Best Practices against Overcrowding in Correctional Facilities, A/CONF.213/16, published January 25, 2010, para. 13. 402 and 182. IACHR, Report on the Human Rights of Persons Deprived of Liberty in the Americas, paras. 2, 4 403 IACHR, Truth, Justice and Reparation: Fourth Report on the Situation of Human Rights in Colombia, 2013, Ch. VI(G). 404 I/A Court H.R., Case of Tibi v. Ecuador. Judgment of September 7, 2004. Series C No. 114, para. 262; and I/A Court H.R., Case of Bulacio v. Argentina. Judgment of September 18, 2003, Series C No. 100, para. 126.