REPORTING TO THE UNITED NATIONS HUMAN RIGHTS TREATY BODIES TRAINING GUIDE: Part I — Manual TIP Consultations with NHRI and CSOs ÎÎEstablish a NHRI/ Civil Society contact network and mailing list ÎÎDraw up a calendar of consultations ÎÎSend draft reports to NHRI for comments ÎÎInvite CSOs to participate in national consultations prior to the drafting of reports, if envisaged ÎÎHold subject-specific meetings with NHRI/CSOs (including in response to requests from CSOs) ÎÎPost draft report on the Internet ÎÎDisseminate the outcome of the Treaty Body review among the greater public through the Internet, briefings, other media, etc. ÎÎFurther information on strengthening the consultation capacity with NHRIs and CSOs can be found at www.ohchr.org/Documents/Publications/HR_PUB_16_1_NMRF_ PracticalGuide.pdf. vi. Finalizing and endorsing the report Following the internal coordination and consultation process with other stakeholders, the drafting group should revise the draft report based on the comments and feedback received and submit it to the Cabinet or other relevant authority (e.g., parliament) for final endorsement. vii. Submitting the report Once the report is endorsed by the relevant authority in the State party, it should be submitted immediately to the Secretariat of the Treaty Body concerned. The report should be submitted in electronic form, and in a Word, not PDF, version. (see Section 4.1.3, Format of Reports) The report should be sent to the Secretariat by e-mail with a note verbale, a sample of which is provided in the box below. The contact details of the Secretariat of each Treaty Body are provided in Table 5 below. Example of a note verbale for submission of a report to a Treaty Body The Permanent Mission of (the State party) to the United Nations Office at Geneva presents its compliments to the Secretary-General of the United Nations, Office of the High Commissioner for Human Rights, and has the honour to transmit herewith a (initial/periodic) report to the United Nations Committee on the (name of the Committee) on the measures taken to implement the rights recognized in the United Nations Convention (name of the Convention). The Permanent Mission of (the State party) avails itself of this opportunity to reiterate to the Secretary-General of the United Nations, Office of the High Commissioner for Human Rights, the assurances of its highest consideration. When the Secretariat receives a report from a State party, it confirms receipt of the report by e-mail. The report is registered, assigned the UN document symbol, and posted on the OHCHR website. 48