Procedure for counting ballots for tellers
1. The ballots are emptied from the ballot boxes onto a large table and the tellers
verify that no ballots are remaining in the boxes. The conference officers withdraw
from the room. Conference officers also provide the secretariat with any unused or
spoiled ballots.
2. The ballots are unfolded and placed face down on the table in batches of 10 ballots. These batches are then counted to ascertain the total number of ballots cast.
This number together with the number of unused and/or spoiled ballots should
equal the total number of ballot papers printed.
3. Tellers are teamed up with a member of the secretariat and the batches of ballots
are distributed to these teams for counting. The teller reviews each ballot paper to
determine its validity and, if validated, reads out the votes for each candidate. The
secretariat staff member enters the votes on a tally sheet.
4. The primary consideration for determining the validity of each ballot is whether
the paper represents a clear and unambiguous expression of the intention of the
voting delegate. If it is not clear who the delegate wished to vote for the ballot must
be disregarded. The OLA officer will advise tellers on how to apply this criterion.
5. The tallies are then counted for all teams and the final results determined. The OLA
officer will then determine which candidates have met the criteria for election: firstly,
those candidates who have obtained more than half of all votes; and, secondly, those
candidates who have obtained most votes. If the number of candidates obtaining
more than half of the votes is more than or equal to the number of vacancies, the
result is final and the election is concluded. If the number of candidates meeting the
criteria is less than the number of vacancies, another round of voting will be required.
6. The tellers sign the results form which is then handed to the chair of the meeting.
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