CAT/OP/BOL/3 disciplinary sanctions. The Subcommittee is troubled by the dispersion and fragmentation of records, as each staff member of the Departmental Directorate of Prisons (including doctors, social workers and lawyers) had his or her own files. 60. As judges do not have uniform records, and as there are no effective alerts regarding the expiration of allowable pretrial detention periods and the completion of convicted persons’ sentences, a large number of people remain unlawfully deprived of their liberty, unbeknown to judges and prosecutors, after the maximum pretrial detention period or even after they have served their sentences. The Subcommittee is concerned about the absence of coordination in record-keeping, as such coordination is an essential element in upholding the right of defence and access to justice. 61. The Subcommittee has concluded that the widespread problem of inadequate record-keeping on cases in which persons are deprived of their liberty in the State party creates gaps in the protection of persons from torture and ill-treatment and is one of the causes of impunity. 62. The shortcomings of the record-keeping systems observed in police facilities made it impossible to monitor detainee arrivals and departures properly or to verify that detainees’ procedural rights were respected. In addition, the Subcommittee noted that the starting dates appearing in the record books in many of the facilities it visited were quite recent. 63. The Subcommittee reiterates its recommendations concerning the establishment of a uniform record-keeping system and invites the State party to seek assistance from the United Nations High Commissioner for Human Rights in that regard.23 64. In addition, the Subcommittee recommends that the State party: (a) Establish a reliable computerized alert system to track the amount of time remaining on allowable pretrial detention periods and inmates’ sentences; (b) Adopt an institutional policy for the reliable identification of persons deprived of their liberty that provides for the ongoing issuance of identity cards free of charge, fingerprinting and the comparison of fingerprints by experts; (c) records; Prepare combined compilations of medical, psychological and personal (d) Instruct prison directors to ensure strict compliance with Act No. 2298, which will entail the maintenance of up-to-date records and the provision of copies of those records to the relevant judges on a monthly basis; (e) Conduct a survey to identify instances of persons who are still being detained after their release dates and lodge the corresponding criminal charges for unlawful deprivation of liberty. 23 12 CAT/OP/BOL/R.1, párr. 155 (El Subcomité recomienda el establecimiento de un sistema uniforme de registros de entrada, donde como mínimo se deje constancia de la identidad de la persona recluida, los motivos de la detención y la autoridad competente que lo dispuso, así como el día y hora de su ingreso y de su salida. El Subcomité recomienda asimismo el establecimiento de un sistema uniforme de registros de medidas disciplinarias, en el que conste la identidad del infractor, la sanción adoptada, la duración de la misma y el oficial que ordenó la sanción) y párr. 102 (A la luz de todo lo anterior, el Subcomité recomienda al Estado parte: a) Establecer un sistema obligatorio de registros de ingresos y salidas, encuadernado y foliado, donde se hagan constar los motivos que justifican la privación de libertad, la hora exacta de la detención, la hora exacta de ingreso y egreso de la celda, la autoridad que ordenó la detención, la identidad de los funcionarios que hayan intervenido, así como información precisa acerca del lugar de custodia de la persona, y la hora de su primera comparecencia ante el juez u otra autoridad; b) Dejar constancia en registros de los exámenes médicos, de la identidad del médico y de los resultados de dicha visita; c) Dejar constancia en registros de las quejas recibidas, de las visitas de familiares, de abogados o de órganos de supervisión y de los objetos personales de las personas detenidas; d) Entrenar al personal policial para que haga un uso adecuado y consistente de los registros; y e) Supervisar estrictamente el sistema de registros por parte de oficiales superiores, con el fin de asegurar la transcripción sistemática de toda la información relevante relativa a la privación de libertad de personas). GE.18-12272